Recruiting outreach from Gmail, written for each candidate
Recruiting outreach from Gmail works best when each candidate gets a note about their own work, sent from the founder's or hiring manager's real address. Innmail sends those notes one at a time from your Gmail, lets you approve each one, and follows up in the same thread until the candidate replies.
Start free with your own mailboxWhy the hiring manager should send it
Strong candidates get a lot of recruiter messages. An email from the person they would actually work with, who has looked at what they built, stands out because it is rare. It also sets the tone: this team pays attention.
Innmail sends from your own Gmail, so replies land in your inbox and the conversation continues there like any other email.
Personalize recruiting outreach around their work
Add columns for what you know about each candidate: a project, a talk, an open source repo, a past company. Use them as {{project}} or {{pastCompany}} in the email, or let AI write a per-contact variable that summarizes why their work caught your eye.
Check every email with "Preview each email". A compliment about the wrong project is worse than no compliment, and the review queue lets you edit or skip any single candidate.
Following up with candidates respectfully
Passive candidates are busy, so a follow-up or two is normal. Add up to four in the same thread, but for recruiting, one or two is usually right. They stop the moment the candidate replies.
Every campaign email includes a one-click unsubscribe link. Anyone who uses it, or whose address bounces, goes on the suppression list and will not be contacted again.
Where Innmail fits in hiring
Innmail is one person's mailbox, paced and capped. It has no team seats and is not an applicant tracking system. If a recruiting team needs shared sequences across many recruiters, a sales-engagement platform with per-user seats may fit better. For a founder or hiring manager reaching out personally, Innmail keeps it simple.
Frequently asked questions
How many candidates can I contact per day from Gmail?
Up to your daily cap. On a new mailbox it starts low and grows a little each day toward the ceiling you set.
What should a recruiting outreach email say?
Who you are, the specific thing about their work that made you write, what the role is in one or two lines, and a low-pressure ask such as a short chat.
Should I follow up with candidates who do not reply?
Yes, once or twice. Keep follow-ups short and in the same thread, and let them stop automatically when the candidate responds.
Can candidates opt out?
Yes. Every campaign email has a one-click unsubscribe link, and opted-out addresses are never emailed again.
Can I send from a non-Gmail work address?
Yes. Innmail connects any provider over SMTP and IMAP with an app password, such as Zoho, Fastmail, iCloud or your own host.
Personal outreach, one email at a time.
Connect your Gmail or any SMTP mailbox, approve each email, and let follow-ups stop the moment someone replies. 500 free credits every day.
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